ALL CHILDREN MUST BE (RE)REGISTERED EVERY YEAR.
All schools must have a process of admitting students. As part of this process, the Pastor/Archbishop’s Representative, the principal and, when practical, a member of Education Committee shall meet with each new family. Any difficulties arising out of the interview process shall be referred to the Pastor/Archbishop’s Representative for resolution.
Families shall read and sign the Statement of Commitment prior to being accepted into a school.
For purpose of this policy:
• Practicing Catholics shall mean those individuals who are registered in a parish and attend Sunday Mass regularly
• Active in Parish shall mean participate in the work activities required of them.
Priorities for admittance into elementary school shall be:
1. Children presently enrolled in the school if they and their families meet the expectation of the school.
2. Siblings of children already in the school, whose families are practicing Catholics active in the parish.
3. Children whose families are practicing Catholics active in the parish.
4. Siblings of children already in the school, whose families are practicing Catholics active in other parishes.
5. Children whose families are practicing Catholics coming into the parish, who have been attending Catholic school elsewhere.
6. Children whose families are practicing Catholics active in other parishes.
7. Children whose families are neither practicing Catholics nor active in their parishes.
8. Non-Catholics. Enrollment of more than 15% non-Catholics in any grade requires the approval of the Board of Directors. Once accepted into the school, non-Catholics need to meet only criteria expected of other students to be re-admitted in subsequent years. Sibling of non-Catholics cannot be given priorities over Catholics.
• Students are supervised in their classrooms.
• Students may order milk or juice on a monthly basis. Due date for orders will be on thw monthly calendar.
• Hot Lunches are prepared for our students each Wednesday. A bi-monthly order form is sent home. Prices are kept low, as this is not a fundraising endeavor.
Please make a great effort to send your child with nutritious lunch and avoid delivering lunch during the school day. If, on the odd occasion, you wish your child to leave school with you during the lunch hour you must speak to the office, and have the teacher notified. Students must be picked up from their classroom and taken out the front – do not pick them up from the playground.
• Students will not be permitted to leave the school grounds to purchase food from neighbouring stores, restaurants, as this is considered extremely unsafe.
Parents are expected to drop off or pick up their children in the rear of the school on Clive Street. Clive Street is to be entered from McHardy Street and then exited via the lane out to Vanness, ensuring one-way traffic and the safety of our students. Do not use the driveway off Joyce into the schoolyard as this area is out of bounds to students. Please note that this procedure DOES NOT CHANGE ON RAINY DAYS!! A safety officer is present before and after school to assist with the enforcement of this procedure.
Kindergarten parents are welcome to come into the front schoolyard at 11:30 A.M. to pick up their children as the rest of the students are in class at this time. Alldoors at the back of the gym, both before and after school.
As our phone is a business phone, we need to have it free for important incoming and outgoing calls. We therefore discourage pupils from using it. We encourage the older students to show responsibility by letting you know ahead of time their scheduled practice times for sports etc. If practices are changed at the last minute, we will allow the children to inform you. We will not allow calls home to seek permission to go to a friend's home after school. Such arrangements must be made ahead of time.
If an emergency situation arises where you need to get a message to your child or his/her teacher, please call the school and leave your message with the secretary or on the answering machine If you dial in to St. Mary's during the school day and all lines are busy, or if you call before or after school hours, your call will be re-routed to our the school voice mail. If you call during school hours and the matter is an emergency and you get the voice mail, please hang up and try again until you get through.
All parents and visitors to the school must report to the office before going to a classroom. This will eliminate classes being disturbed unnecessarily, and is also a safe protection.
Students are not allowed to use any of the following items during the time they are in
attendance at school: Handheld Video Games, Cell Phones, Pagers and Personal Music devices such as CD/Tape/Radio Players, MP3 Players or iPods. If parents want their children to have these for use before arriving on the school grounds or after leaving the school grounds, they may do so, but the school will not be responsible for lost or stolen items. Students choosing to use these items while at school, - despite school rules to the contrary -, risk having the item confiscated and returned at date/time set forth by the principal.
There are two scheduled conferences in conjunction with the first and second term report cards. The first term conference is for parent and teacher only. The second term conference is a student lead conference and is structured to allow the students to talk about and show their work to their parents. Although there are no other "scheduled" conferences during the year, we encourage you to feel free to make an appointment with your child's teacher any time you have a concern. Individual teachers may schedule conferences at the beginning of the school year, or at anytime they feel it necessary.
Through the use of our "Activity Fee" funds we are able to offer many enriching, curriculum based "trips away from school" (A.K.A. Field Trips). Although many of these trips use our school bus there will be times when we will require volunteers. We really appreciate the time and effort you share with us on these days. Please for your own protection, as well as our children, remember to make sure that all the students use the seat belts.
Bullying in its truest form is comprised of a series of repeated, intentionally cruel incidents involving students. Bullying, which includes acts of physical violence as well as verbal assaults, will not be tolerated in the classroom or on the school grounds. We encourage all students to report all acts of bullying to an adult, teacher, parent or principal. Teachers and the administration will with each case inform parents of actions to be taken. Along with appropriate consequences students will be assigned a learning package to be completed and kept on file. Continued bullying by a student will result in suspension and may lead to expulsion.
On occasion we have been asked by a parent to ensure their child receives prescribed medication. Please be aware that in order to do so, we require a signed, dated note.
The CISVA Board recognizes that in a Catholic school parents, students, teachers and support staff form an integral part of the Christian school community. From time to time, issues may arise where members of the community may differ in their perspectives.
Within the CISVA all complaints must be dealt with in a timely manner. Each member of the community is expected to follow the appropriate complaint procedure as described below. All parties involved must maintain confidentiality with respect to all aspects of this procedure.
1. The issue must be dealt with first by the persons directly involved.
2. If the issue cannot be resolved the matter must be brought to the attention of the Principal of the school.
3. The Principal will clarify the issue of disagreement and document all matters pertaining to the issue and its resolution.
4. Determine what policy/policies of the school or CISVA can be applied to resolve the issue. If necessary, advisers might include the Pastor, Chairperson and a representative from the Superintendent's Office etc., to help provide a resolution to the issue.
5. The Principal having made a judgment to resolve the issue, both parties must be promptly notified of the resolution in writing. In this written notification, the parties must be informed of the available appeal procedures.
6. If the Principal's resolution is not accepted, the matter may be appealed to the Education Committee. The appeal must be submitted in writing no more than seven days after the Principal's decision has been received.
7. Upon receiving the complaint, the Education Committee will form a subcommittee with authority to make a decision regarding the appeal. This committee must always include the school’s Pastor/Archbishop Representative. The subcommittee will study the documentation and then call a meeting to hear presentations from the complainant and the Principal. Both parties will be in attendance and be given the opportunity to respond.
8. After this, the subcommittee shall, in camera, present its decision to the Education Committee. The Education Committee will ratify the decision and take the steps necessary to implement the decision. If the resolution requires disciplinary action, the Education Committee must consult with the Superintendent before implementing the recommended action. The Education Committee may reject the sub-committees decision only if there is a serious flaw in the procedures of the appeal process. At that time, the Superintendent must be notified and a decision will be delayed until the Education Committee receives direction from the Board of Directors.
9. The Education Committee shall notify the parents and the principal of its decision within seven days of the meeting. The decision shall be communicated in written form.
10. When the complaint is about the Principal, the process should start at #1. However, if there is no resolution at the end of this, the process should skip to #6 and following.
11. The Board of Directors may consider an appeal of the Education Committee's decision for reasons that the Board considers valid and appropriate. The Board of Directors reserves the right to resolve the issue through investigation or through the formation of an appeal committee. The appellant must prepare a written submission to the Board detailing the reasons. This submission must be delivered to the Superintendent's Office no later than fourteen days after the Education Committee's decision.
12. The decision of the Board of Directors shall be final. Refusal of the Education Committee or employee to accept the decision of the Board of Directors may result in removal from office or termination of employment. If parents refuse to accept the decision of the Board of Directors and persist in pursing the issues, disciplinary action may result in the removal of the child(ren) from the school.
13. Requests for extensions of the timelines mentioned in this policy, will, for valid reasons, ordinarily be approved.
POLICY APPROVED: March 1, 2005 - Board of Directors Meeting
PROCEDURE DISTRIBUTED: March 9, 2005
1.1 In the normal operation of a school, instances may arise in which a student commits a serious infraction of school or CISVA policy. This serious infraction may lead to the student’s being suspended or expelled from the school. When dealing with such matters, schools are required to act for the protection of all members of the school community.
1.1.1 An expulsion is usually preceded by a suspension, during which the student is denied the privilege of attending school and all school-related activities. Suspension from school is considered to be a serious penalty for behaviour which, if continued, would ultimately result in an expulsion.
1.1.2 The Principal is required to investigate fully every serious infraction to the best of his/her ability and is required to maintain documentation that accurately records the incident and the investigation. This documentation would be used to support the school’s decision to suspend and/or expel.
1.1.3 A suspension is decided upon by the Principal or Vice-Principal only after thorough investigation. The length of the suspension must fit the severity of the infraction. No student shall be suspended for a period exceeding one school day without prior consultation between the Principal or Vice-Principal and the Pastor/Archbishop’s Representative and/or the Chairperson of the Education Committee. A written notification of suspension must be given to the parents or guardians. The letter must contain the school’s expectations of the student if re-admission to the school is granted.
1.1.4 If the Principal has determined that the incident is serious enough to warrant expulsion, the Principal must immediately consult the Pastor/Archbishop’s Representative and the Education Committee Chairperson. During this consultation period, the student will be suspended. After the consultation, the Principal will make his/her decision about the expulsion and inform the student’s parents or guardians, either in person or by telephone.
1.1.5 Appropriate arrangements must be made for the student to leave the school. A written notification must be given to the parents or guardians within twenty-four hours of the expulsion.
1.1.6 Parents may appeal a suspension or expulsion decision. (See “Complaints Policy” – Mar 1/2005)
In British Columbia, changes to the Criminal Records Review Act were enacted, effective January 2008. Under the Criminal Records Review Act, anyone who works with children or who has unsupervised access to children must submit to a Criminal Record Check. The act helps protect children from individuals whose criminal record indicates they pose a risk of physical or sexual abuse. Please refer to the following link: http://www.pssg.gov.bc.ca/criminal-records-review/ for more information.
Our school authority, CISVA, also approved a new policy for volunteers who work in schools in 2008. The policy states, “Volunteers are an integral part of our school community as they provide important services including, but not limited to, curricular and extracurricular program support, supervision, fundraising, maintenance, and special events. The Board of Directors supports the use of volunteers in schools, in a manner that enhances and promotes the safety of students and the quality of student learning. “ This policy outlines procedures for volunteers who work with students in an unsupervised capacity. Our goal this year is to implement this policy according to the guidelines set out in the CISVA policy through our re-enrolment and new student package for 2010-2011.
Based on the current programs offered at St. Mary’s School, this policy would be applicable to the following volunteer opportunities:
• Playground Supervision
• Chaperone field trips
• Hot lunch distribution
• Driving students to and from sporting events (applies to Gr. 5-7 sports teams; please note that this is our main source of transportation to away games and tournaments)
• Supervise at school events/fundraisers
If you plan to volunteer for the school in 2010-2011 in the capacities outlined above you will need to complete the following requirements:
(For All Opportunities listed above)
1) Criminal Record Check
- You must get your Criminal Record Check at the City Police Department or RCMP Detachment where you live. (Please refer to the list provided)
- Criminal Record Checks are free with a letter from the school proving that the work will be completed on a volunteer basis.
- The school will provide a letter stating your intent to volunteer at St. Mary’s. Take this letter with you to the police detachment.
- A copy of your check can be submitted to the school with your reenrolment package or as soon as you receive it after the March 25, 2010 date.
- Your name will be placed on the school database for volunteer scheduling in September 2010.
(For Driving only – Gr. 5-7)
1) Complete a Criminal Record Check
2) Submit the Driver Certification of Insurance form included in this package
3) Provide a current Driver’s Abstract covering the last two years
- There is no payment for the abstract and volunteers may call ICBC at 604-661-2255 for the information Monday to Friday 8 AM-7PM. They can email, fax or mail it to you.
4) Provide a copy of your current Driver’s Insurance (2 million third party liability is recommended).
St. Mary’s School acknowledges that there will be no disclosure of personal information to unauthorized personnel or third parties who are not directly involved in school management or the care, supervision and instruction of your child(ren) at this school, unless written authorization from a parent or legal guardian is provided to the school. The school will securely store all electronic and hard copy parent and student personal information.
Please Note: Parents volunteering strictly in BINGO will not need to have a criminal record search completed for the school, but all other volunteer positions will require one. We will not accept copies of previous Criminal Record Checks.
If applicable to your volunteer position, please return the request form with the name(s) required for the criminal record search letter we will provide you. Your letter(s) will be provided to you after your child has been admitted to St. Mary’s School.
Criminal Record Check Request Letter
PLEASE PRINT ALL NAMES OF PARENT/GUARDIANS
WHO WILL VOLUNTEER IN THE SCHOOL
EXCEPT FOR BINGO
I request _________________ letter(s) with the following names:
1) Parent/Guardian’s Name: _________________________________________________
2) Parent/Guardian’s Name: _________________________________________________
3) Parent/Guardian’s Name: _________________________________________________
4) Parent/Guardian’s Name: _________________________________________________
5) Parent/Guardian’s Name: _________________________________________________
6) Parent/Guardian’s Name: _________________________________________________
Oldest & Only Child’s Name: _______________________________________ (print)
Oldest & Only Child’s Grade: _______________________________________
Date Requested: ________________________________________
Parent’s Signature: ________________________________________
Contact Number: ________________________________________
The wearing of a school uniform is a decision made by the school community. It will be strictly enforced throughout the year. Each student is REQUIRED to be in the following uniform:
Boys: • Grey Pants
• St. Mary’s Crested Polo Shirt
• St. Mary’s Crested Burgundy Cardigan
• Grey or White Socks
• Grey Walking Short (Optional for Summer)
Girls: • Tartan Jumper (Kindergarten – Grade 3)
• Tartan Skirt (Grade 4 – Grade 7)
• St. Mary’s Crested Polo Shirt
• St. Mary’s Crested Burgundy Cardigan
• Navy Blue Knee Socks or Tights
• Grey Walking Shorts or Grey Skorts (Optional for Summer)
Gym Strip for all: • St. Mary’s Crested Burgundy T-Shirt
• St. Mary’s Crested Grey Short
• Running Shoes & White Sport Socks
Shoes: • Plain Black Low Heeled Dress Shoes
• Plain Black Running Shoes
Grade 7: • Graduation Sweatshirt alternative to Cardigan
Warm weather months will be announced at the Principal’s discretion.
At regular intervals uniform checks will be conducted to ensure conformity with the uniform policy as well as condition of garments (i.e. excessive wear or damaged clothing is not acceptable).
Everything but socks and shoes must be purchased from:
1050 Boundary Road (corner Parker St.)
Burnaby, BC V5K 4T3
Hours of Operation
Monday – Friday: 09:00 am – 05:00 pm
Saturday: 10:00 am – 04:00 pm
GENERAL SCHOOL ADMINISTRATION RESPONDING TO STUDENT ABUSE/NEGLECT 405
Every student has a right to a life free of abuse, neglect and violence. Child abuse is a serious
societal issue. As “service providers”, everyone in the CISVA must be aware of signs of child
abuse or neglect and know how to respond to them.
1. The safety and well-being of children are the paramount considerations.
2. Children are entitled to be protected from abuse, neglect, harm or threat of harm.
3. A family is the preferred environment for the care and upbringing of children and the
responsibility for the protection of children rests primarily with the parents.
4. If, with available support services, a family can provide a safe and nurturing environment
for a child, support services should be provided.
5. The child’s views should be taken into account when decisions relating to a child are
6. Kinship ties and a child’s attachment to the extended family should be preserved if
7. The cultural identity of Aboriginal children should be preserved.
8. Decisions relating to children should be made and implemented in a timely manner.
The CISVA Board prohibits any form of child abuse, neglect or violence. The Child, Family and
Community Service Act requires anyone who has reason to believe that a child has been or is
likely to be at risk has a legal duty to make a report to a child welfare worker or directly to the
police if a child is in immediate danger.
A. At the beginning of each school year, the school principal will review with all school
personnel the following 3 documents:
a. “BC Handbook for Action on Child Abuse and Neglect” (BC Ministry of
Children and Family Development)
b. “Responding to Child Welfare Concerns” (BC Ministry of Children and Family
c. “Supporting our Students: A Guide for Independent School Personnel
Responding to Child Abuse” (Office of the Inspector of Independent Schools BC)
B. The school principal is designated as the ‘Appointed School Official’ in accordance with
Supporting Our Students: A Guide for Independent School Personnel Responding to
C. Schools will protect personal information regarding child abuse, neglect or violence
against improper or unauthorized disclosure and use.
D. School personnel will report suspected child abuse, neglect or violence immediately.
Everyone who has a reason to believe that a child has been or is likely to be physically
harmed, sexually abused or exploited, or neglected by a parent, or otherwise in need of
protection as set out in Section 13 of the Child, Family and Community Service Act is
legally responsible under section 14 of that Act to report promptly to a social worker. School personnel, who are uncertain about their duty to report, will consult with a social worker who can discuss the options and course of action.
E. School personnel will inform the principal (or another school official in the event that the
principal is the alleged offender) as soon as possible. For further details see
F. School personnel will co-operate with the resulting investigation.
G. School personnel will support students who have experienced child abuse, neglect or
Anyone who thinks a child is being abused or neglected, has the legal duty to report the concern
to a local child welfare worker. There is contact information available on page 12 of The B.C.
Handbook for action on Child Abuse and Neglect. If it is after hours or in the case of uncertainly
about who to contact, call the Helpline for Children toll free at 310-1234 (area code not required)
at any time of the day or night. The caller’s name is not required. If the child is in immediate
danger, call 9-1-1.
Summary of Roles and Responsibilities
1. Parents have the primary responsibility to protect their children. When parents are
unwilling or unable to care for a child or protect the child from harm, the Ministry of
Children and Family Development (MCFD) is authorized to intervene.
2. MCFD has the lead responsibility for responding to suspected child abuse and neglect. It
also delegates authority for child protection and family support to Aboriginal Child and
Family Services Agency, which provide services to their communities.
3. Police respond when a child is in immediate danger and investigate suspected cases of
4. Service providers must be aware of signs of possible child abuse or neglect and respond
to any concern about a child’s safety or well-being.
5. The school principal is the designated “Appointed School Official”, who may be required
6. Anyone who has reason to believe a child may be at risk and the child’s parent is
unwilling or unable to protect the child has a legal duty to report to a child welfare
worker. The duty to report overrides any duty to protect the privacy of clients, patients,
students or staff with the exception of solicitor-client privilege or confidentiality
provisions of the federal Youth Criminal Justice Act.
Appendix A – Legislation
Child, Family and Community Service Act
The Child, Family and Community Service Act is the legislative authority for child welfare in
British Columbia. Its fundamental guiding principle is that the safety and well-being of children
are the paramount considerations. The CFCSA is available online at
Part 3, Section 13 of the “Child, Family and Community Service Act 1996” (amended 2002)
clarifies when protection is needed and the duty to report child protection concerns.
Section 13 (1) A child needs protection in the following circumstances:
(a) if the child has been, or is likely to be, physically harmed by the child's parent;
(b) if the child has been, or is likely to be, sexually abused or exploited by the child's parent;
(c) if the child has been, or is likely to be, physically harmed, sexually abused or sexually
exploited by another person and if the child's parent is unwilling or unable to protect the child;
(d) if the child has been, or is likely to be, physically harmed because of neglect by the child's
(e) if the child is emotionally harmed by the parent's conduct;
(f) if the child is deprived of necessary health care;
(g) if the child's development is likely to be seriously impaired by a treatable condition and the
child's parent refuses to provide or consent to treatment;
(h) if the child's parent is unable or unwilling to care for the child and has not made adequate
provision for the child's care;
(i) if the child is or has been absent from home in circumstances that endanger the child's safety
(j) if the child's parent is dead and adequate provision has not been made for the child's care;
(k) if the child has been abandoned and adequate provision has not been made for the child's care;
(l) if the child is in the care of a director or another person by agreement and the child's parent is
unwilling or unable to resume care when the agreement is no longer in force.
(1.1) For the purpose of subsection (1) (b) and (c) and section 14 (1) (a) but without limiting the
meaning of "sexually abused" or "sexually exploited", a child has been or is likely to be sexually
abused or sexually exploited if the child has been, or is likely to be,
(a) encouraged or helped to engage in prostitution, or
(b) coerced or inveigled into engaging in prostitution.
(2) For the purpose of subsection (1) (e), a child is emotionally harmed if the child demonstrates
(c) withdrawal, or
(d) self-destructive or aggressive behaviour.
Criminal Code of Canada
The Criminal Code provides the justice system with the legal authority to enforce criminal law as
it applies to the abuse and neglect of children. It establishes criminal offences, procedures for
investigation, and prosecution and sanctions for offenders. The Criminal Code is available online
Appendix B – Glossary / Definitions
A number of the terms used in this policy have specific meanings in the context of the British
Columbia child welfare system. These are defined below to help ensure clarity and support a
collaborative response to suspected child abuse and neglect.
Appointed School Official: the school principal
Aboriginal: includes the Indian, Inuit and Métis peoples
Caregiver: a person who is legally responsible for a child’s day-to-day care, for example, a foster
Child: anyone under the age of 19 in British Columbia; cf. Child, Family and Community Service
Child welfare worker: a person delegated under the CFCSA to provide child welfare services,
including responses to suspected child abuse and neglect
Delegated Aboriginal Child and Family Services Agency: an organization that provides
culturally-appropriate services to aboriginal children and families, and whose child welfare
workers have delegated authority under CFCSA to provide child welfare services, including
responses to suspected child abuse and neglect
Director: a person designated by the Minister of Children and Family Development under the
CFCSA. The director may delegate any or all of his/her powers, duties and responsibilities under
Emotional Abuse: The most difficult type of abuse to define and recognize. It may include
ignoring or habitually humiliating the child or withholding life-sustaining nurturing. It involves
acts or omissions likely to have serious negative emotional impacts. Emotional abuse may occur
separately from or with other forms of abuse and neglect. It includes the emotional harm caused
by witnessing domestic violence.
Emotional harm: When emotional abuse is chronic and persistent, it can result in emotional harm
to the child. Under the CFCSA a child is defined as emotionally harmed if they demonstrate
Neglect: Neglect is failure to provide for a child’s basic needs. It involves an act of omission by
the parent or guardian, resulting in (or likely to result in) harm to the child. Neglect may include
failure to provide food, shelter, basic health care, supervision or protection from risks, to the
extent that the child’s physical health, development or safety is, or is likely to be, harmed.
Parent or Guardian: the mother or father of a child; a person to whom custody of the child has
been granted by a court order or agreement; a person with whom the child resides and who stands
in place of the child’s mother or father.
Physical Abuse: Physical abuse is a deliberate physical assault or action by a person that results
in, or is likely to result in, physical harm to a child. It includes the use of unreasonable force to
discipline a child or prevent a child from harming himself/herself or others.
Service provider: employees and volunteers of the CISVA
Sexual Abuse: Sexual abuse is when a child is used (or likely to be used) for the sexual
gratification of another person.
Sexual Exploitation: Sexual exploitation is a form of sexual abuse that occurs when a child
engages in a sexual activity, usually through manipulation or coercion, in exchange for money,
drugs, food, shelter or other considerations.
Child, Family and Community Service Act BC
BC Handbook for Action on Child Abuse and Neglect;
(Ministry of Children and Family Development BC)
Responding to Child Welfare Concerns
(Ministry of Children and Family Development BC)
Supporting our Students: A Guide for Independent School Personnel
Responding to Child Abuse (Office of the Inspector of Independent Schools
Student Records: Requirements and Best Practice Guidelines for Independent
Schools (Office of the Inspector of Independent Schools BC)
January 4, 2004
September 8, 2006)
Personal Information Protection Act (PIPA)
Youth Criminal Justice Act
June 21, 2007
October 14, 2009
October 5, 2010
December 7, 2010